Reimbursements

If you have attended a workshop, event, or incurred costs on behalf of the Machine Intelligence Research Institute, fill out this form to request reimbursement.

Submit a Reimbursement Request Now

 

Instructions

Qualification

You may submit a reimbursement request with this form if (and only if):
  1. You have been explicitly authorized by a MIRI staff member
  2. You have proper documentation of the expense (i.e., a full, detailed receipt)
  3. Your request is submitted after the good or service has been used1 (e.g., if you have booked a hotel 2 weeks in advance, do not submit reimbursement until after you have checked out of the hotel).
Note: If you are purchasing travel, please do not use any form of points, traveler reward miles, gift cards, account credit etc.! MIRI will not reimburse you for the use of your personal reward points.

Receipts

  1. Please submit all your receipts at once. Do not make multiple submissions for individual receipts.
  2. Attach the entire receipt. Do not crop or screen-shot the minimum amount of information. It is far better for us to see who bought what, for how much, and when. As an example, for a reimbursable flight, attach a pdf of the entire flight confirmation email.
  3. When photographing receipts, please image each receipt individually. Do not send a picture of many paper receipts

Reimbursement

  1. Reimbursements may be made by one of:
    • ACH (for domestic US accounts)
    • Wire (for international accounts – must be able to receive USD)
    • PayPal
  2. We will use the email you submit in the form to securely request payment details via our bank.
  3. Reimbursement is not instantaneous. Please allow 10 business days from the time of submission for your request to be processed.
  4. Reimbursements will be processed in USD by default. If your purchase was not in USD, we guarantee reimbursement in the currency of purchase. Currency excahnge rates are calculated based on receipt date(s).

If you have any requests or considerations that are beyond the scope of this reimbursement process, please submit your questions to reimbursements@intelligence.org.

 

Submit a Reimbursement Request Now

Example Receipts


Photograph receipts one at a time, in a legible, uncropped image.
When possible, send full, detailed receipts with all relevant information.
  1. This stipulation is in place to avoid cases where an incurred expense has been reimbursed to the individual, but unforeseen circumstances cause items to be returned or unused. If you have restrictions that make this unrealistic (e.g., carrying a large balance on a credit card for several months), please let us know before submitting your request at reimbursements@intelligence.org.↩